Office Resources: Time Management Skills and Strategies
Article brought to you by: Phillip Donaldson
When you are in a work or business environment, using your time wisely is absolutely essential for success. Most business owners agree that wasted time, or improper time management are major causes for losing money when it comes to production and making a profit. If you are an employee of a large or small company, it is essential that you understand the many advantages to managing your time wisely. First and foremost, you will be able to easily meet deadlines as well as be flexible if your boss needs you to work on other things. Good time management allows you to prioritize your goals, and get this done more accurately and efficiently. Without good time management, important deadlines can slip right past you unexpectedly, making you look potentially lazy and incompetent to your employer. Understanding how to track and manage your time the right way can be a valuable asset in work and in your personal life as well.
Putting Together a Plan
If you have a large project on the horizon, the best way to tackle it is to put a plan in place in advance. Make a comprehensive to-do list that includes the entire scope of the plan from start to finish. Include important information in your list such as contact phone numbers and email addresses so you can easily get in touch with people if needed. Think out your plan, and come up with the tools or items you will need to get it done. Having a plan is essential to seeing something through to completion; otherwise you will end up feeling confused and lost up until the last minute. Planning for anything in advance is a must in order to gauge your progress as well as come up with the things that need to be done in a timely manner. Think of your objective, determine what you need to get the job done, and then write out the steps needed to put the plan into action.
Setting Priorities for Tasks and Assignments
Regardless of the size of the task or assignment, it is always important to be able to set priorities. Think about the most important tasks you have at hand, and then organize those tasks by level of urgency and importance as well as which ones should be done first. Often the tasks that seem the easiest or least important can all be done at the beginning of a project, and then the remaining time can be focused on the more difficult and arduous tasks. It is definitely a good idea to set priorities, because it allows you to determine where your focus should be. In other words, the higher the priority, the more focus you can give it. This allows you to create a good balance among all of the tasks you have, and helps to get main the focus you have remaining on the essential assignments that need the most attention.
Goal Setting and Achieving Those Goals
Goals are absolutely essential for success in any endeavor. A goal helps you keep your eyes on the prize and gives you something to work toward. Without a good goal in mind the task at hand can seem fruitless. Write down your goal, and you can even create a sort of quote that summarizes your goal and hang it in your office or keep it at home. This reminder can server as inspiration for you and your team, and will help bring you up on the more difficult days. Staying on track is important otherwise you might fall short of your goal and lose sight of what is truly important. This is where all of the time management skills come together to work in synergy to ensure that your goal is met. Keep on track and try to set aside time each day to work toward the goal so you are always keeping it fresh in your mind, Stay inspired and positive, and you should be able to meet and perhaps even exceed whatever goals you have.
Most projects whether large or small have a deadline that has to be met. If you’re working in an environment or business that is deadline-driven, you definitely want to be able to meet those deadlines in order to keep things moving forward. This is why it is so important to be able to manage your to-do lists and priorities, and to understand the importance of a project's deadline. Time management is the key to meeting deadlines of any kind. The good part of having to meet a deadline is that it can actually help you stay motivated to stay on track. Having to get things done on a set schedule is a great way to keep you focused, on track, and efficient. Be sure to write the deadline date down, and use this date as a template for what needs to be done from the moment of the assignment forward. This way, your deadline date and time serves as the basis of which all work should be prioritized.
Create Good Habits through a Daily Routine
By creating a daily routine, you'll be able to manage your time much more wisely. Be sure to break out a daily schedule that designates specific time slots for specific tasks or work items. Be sure to try your best to follow this routine each day so you can get as much as possible accomplished without wasted time. On the other hand, do not allow yourself to burn out when working. Allow time for breaks and stretches, particularly if you're staying late working on a project. Try to remain focused each day by avoiding unneeded distractions such as the radio, television, and even your cell phone. Shut down the outside world for a few hours each day so you can stay focused. Don’t forget to make some extra time for double checking your work so that mistakes are avoided and your final project or task will be done correctly.
The number one reason people are unable to complete a project or task in time is the dreaded P word: procrastination. Putting things off until the last minute can lead to sloppy or incomplete work, or the inability to get anything done at all. Being as focused and efficient as possible is the key to avoiding this disaster from happening. Try to remember the repercussions of what will happen if you do not get a project completed. While you might not lose your job if this is the first time something like this has happened, your career could still be at risk. Do not allow distractions or sidetracking to affect your work and always remember to stay focused even if it is difficult. Procrastination always leads to trouble, so keep that in mind when working on any task at hand.
Miscellaneous Time Management Resources
What Are The Benefits of Using a Standing Desk?
People around the globe have been enjoying the benefits of standing desks for many years. It wasn't until recently though that modern scientists actually proved some the real health benefits standing desks can provide. A study from Dept. of Exercise Science, Arnold School of Public Health, University of South Carolina "Sedentary behaviors increase risk of cardiovascular disease mortality in men" concluded that men who sat 23 hours or more sittiting in their cars or watching t.v. are 64% greater chance of dying from a heart desease. On top of that, standing at your desk is said to burn up to 100 additional calories per hour; helping to keep off those unwanted extra pounds. Besides all of the health benefits, there is the increased level of concentration many users experience while standing at their desk. Some of the many benefits may be based on opinion, but there are many modern scientists now that "stand" behind the standing desk.